Extract Invoice Data from PDF to Excel
Pull line items, quantities and amounts out of invoice PDFs into a spreadsheet you can total, filter and import into your accounting tool.
Convert your invoice now →Why convert invoice PDFs?
Suppliers send invoices as PDFs, but your bookkeeping lives in spreadsheets and accounting software that want structured rows. Re-typing each line item, quantity and amount is slow and error-prone — and a single transposed digit can misstate a total.
When you process dozens of invoices a month, the line-item tables vary in layout from one supplier to the next, so a generic copy-paste rarely lines the columns up correctly.
TablePix reconstructs the invoice table — invoice number, line item, quantity, unit price and amount — into separate columns, so you can sum the amount column, check it against the invoice total, and import straight into your ledger.
Example: Invoice PDF → Excel
INVOICE INV-2041
Date 12 Mar 2026
Item Qty Unit Amount
Design retainer 1 800.00 800.00
Hosting (annual) 1 120.00 120.00
Stock photos 12 8.00 96.00
Rush fee 1 150.00 150.00
Total 1,166.00| Invoice No | Item | Qty | Unit Price | Amount |
|---|---|---|---|---|
| INV-2041 | Design retainer | 1 | 800.00 | 800.00 |
| INV-2041 | Hosting (annual) | 1 | 120.00 | 120.00 |
| INV-2041 | Stock photos | 12 | 8.00 | 96.00 |
| INV-2041 | Rush fee | 1 | 150.00 | 150.00 |
Field mapping
How fields in a typical invoice PDF map to spreadsheet columns.
| Source field (in PDF) | Export column | Note |
|---|---|---|
| Invoice number | Invoice No | Repeated on each line |
| Line-item description | Item | — |
| Quantity | Qty | Numeric |
| Unit / rate | Unit Price | Numeric |
| Line amount | Amount | Numeric — sum to check vs. invoice total |
Invoice conversion — FAQ
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